Creating different Portals in VIDIZMO allows you to provide a single installation of dedicated multi-tenant portals, with complete media and user segregation that provides portal-level autonomy for defining all portal management policies, branding, streaming, etc. to meet department-specific privacy, security and compliance needs.
Note: VIDIZMO's portal creation feature is only available to the Administrators of an Account. In a portal, the highest user role is a Manager. There is a limit for creating new portals, but it varies according to the package to which an account is signed up.
Here is how you can create a portal :
1. Form the Account Homepage:
i. Expand the left Navigation using the overflow menu on the top left-hand corner of the screen
ii. Click on the Portals tab to expand the list of Portals
iii. Then select the All Portals tab.
2. The All Portals screen lists all the Portals that you have created under this Account. Click on the New Portal button to proceed.
Note: There is a limit on creating Portals in an Account. If you exceed the limit, the system will prompt you with a warning message: "You have reached you Portal creation limit. To continue, please delete Portals first or contact your Account Administrator."
3. When creating a new portal, you have to provide information in a series of steps spread over three tabs:
- Domain Selection
- Portal Settings
- Security Policy
- Selecting a Subdomain:
i. Enter the name of your subdomain in the Portal Name text field.
ii. By default, Subdomain is selected as the domain option. Using the subdomain allows you to inherit the main domain's authority.
iii. Enter the Subdomain name in the text field. The system automatically checks for the domain name's availability and if available, places a green check mark next to the field. If the domain is unavailable, the system will notify you with the following message "This subdomain is already taken. Please select a different subdomain name for your Portal."
iv. Use this check box if you want to provide secure access to the portal.
When you are done defining your domain type, click on the Next button to proceed to the next tab.
- Selecting a Directory:
If you do not wish to use subdomains, you can select the Directory option and define the directory under your main domain.
- Selecting a Custom Domain:
To set up each Portal under an entirely different domain, you can use the Custom Domain option.
The Portal Settings section allows you to define the following options:
i. Allow Comments: Selecting this option will let users comment on the published media.
ii. Comments will be Moderated: Select this to enable moderation on comments. To avoid spamming and for security reasons, portal administrators sometimes prefer to have moderation enabled on comments posted by users. Learn more about comment moderation by clicking here on How To Comment On A Media When Moderation Is Enabled.
iii. Allow UGC: User Generated Content or UGC option enables viewers to upload content, giving them the same privileges as Contributors.
iv. Allow Content Moderation: Just like comment moderation, selecting this option will enable moderation on content uploaded by users. Any content uploaded by the Contributor will go to the Moderator+ role for moderation.
v. Allow Social Media Sharing: This checkbox allows content to be shared on social media platforms such as Facebook, Twitter, LinkedIn, etc. with the social media links appearing on the video playback screen.
vi. Mark as Featured: For ease of access, enable this check box to have your portal displayed on the Homepage under the Featured Portals section.
vii. Restrict Portal Access to Managers & Administrators: As the name suggests, enabling this option will only allow access to the Portal's Managers and Administrators. You may want to use this option to restrict Viewers from accessing the Portal due to maintenance related activities. The users are prompted through a disclaimer message informing them of the restriction.
The Security Policy tab allows Administrators and Managers to define governance controls that determine who can access the Portal and view media published in the library. Security Policies are preset configurations based on typically what customers require including a Custom option for those who prefer to customize their settings to meet specific business requirements. These preset Types are:
5. Custom, and
6. Subscription (for MediaCommerce only).
Click here to learn more about Understanding Portal Security Types.
Select the type of Security Policy you would like to implement. In our example, the type "Custom" is selected. When you are satisfied with your settings, click on the Done button to proceed.
4. The Portal gets created successfully.
i. You will be redirected to the Portal's Homepage and the Portal is listed on the top bar with the other Portals in your Account
ii. Since it was marked to be displayed as a Featured Portal, it also appears under the Featured Portal's list.
iii. The Media Library also displays your Portal name to let you know which Portal you are in.
5. On the Portal's Homepage, click on the Menu icon on the top-bar to expand the left navigation pane. The newly created Portal is listed here and when you click on the All Portal's link, it is listed there in the All Portal's screen.
Note: An Email message is also received containing the access link and other relevant details, confirming the creation of the Portal.
Roles and Permissions
Only an Administrator can create a Portal.